peartools

Email Signature Generator

Make a professional email signature with your photo, logo, contact details, and social icons. Copy it and paste it straight into Gmail, Outlook, or Apple Mail. Free, with no signup.

Copy the signature, then paste it into your email app's signature settings. How to add it in Gmail, Outlook, or Apple Mail

3,523 characters of HTML (Gmail allows up to 10,000)

Your details are saved in this browser so you can come back and edit them. Nothing is uploaded.

About the email signature generator

What is an HTML email signature?

An HTML email signature is the block of formatted text at the end of your emails, with your name, role, contact details, and often a photo, logo, and social icons. It is built with the same HTML code as a web page, which is what lets it have colors, links, and images.

Email apps are much stricter about HTML than web browsers, and each one drops different things. This generator builds the signature with tables and simple inline styles that Gmail, Outlook, and Apple Mail all keep, so it looks the same when your reader opens it.

Why use our email signature generator

  • ·Free. No signup, no watermark, and no "made with" link added to your signature.
  • ·Built for email apps. Table layouts, common fonts, and PNG icons that work in Gmail and Outlook.
  • ·Checks as you go. Warnings for broken image links, stretched photos, hard to read colors, and Gmail's size limit.
  • ·Private. Your details stay in your browser, and are saved there so you can edit them later.

How to make an email signature

  1. 1

    Fill in your details

    Type your name, job title, company, phone, email, and website. Leave any field empty and it is left out of the signature.

  2. 2

    Add a photo and logo

    Paste a link to your photo or logo, or upload one from your computer. Links work in every email app, including Gmail.

  3. 3

    Add social profiles

    Pick a network, such as LinkedIn or Instagram, and paste the link to your profile. Each one shows as a small icon or a text link.

  4. 4

    Choose a layout and style

    Pick Classic, Modern, Stacked, or Compact, then set the accent color, font, text size, and icon style. The preview updates as you go.

  5. 5

    Copy it into your email app

    Click Copy signature, open your email app's signature settings, and paste. Use Copy HTML for apps that ask for HTML code.

How to add your signature in Gmail, Outlook, and Apple Mail

For most apps, click Copy signature and paste it into the signature box with Ctrl+V (Cmd+V on a Mac). Do not use "paste as plain text", which removes the formatting.

Gmail

  1. Click the gear icon at the top right, then See all settings.
  2. On the General tab, scroll to Signature and click Create new. Give it a name.
  3. Paste your signature into the box.
  4. Under Signature defaults, choose it for new emails and for replies.
  5. Scroll to the bottom of the page and click Save Changes.

New Outlook and Outlook on the web

  1. Open Settings (the gear icon), then Account and Signatures.
  2. Create a new signature, name it, and paste into the editor.
  3. Choose it as the default for new messages and replies, then click Save.

Classic Outlook for Windows

  1. Go to File, Options, Mail, then click Signatures.
  2. Click New, name the signature, and paste into the edit box.
  3. Pick it for new messages and replies, then click OK.

Apple Mail on a Mac

  1. Open Mail, Settings (Preferences on older versions of macOS) and click Signatures.
  2. Select your account, click the + button, and delete the sample text.
  3. Paste your signature, then turn off Always match my default message font so your fonts and colors are kept.

Thunderbird

  1. Open Account Settings and select your email account.
  2. Under Signature text, tick Use HTML.
  3. Click Copy HTML in the generator and paste the code into the box.

Email signature images: links, uploads, and sizes

Email apps load signature images from the web each time an email is opened. That is why the photo and logo fields ask for an image link: a public web address that opens the image file itself, such as one on your company website.

If you upload an image instead, it is built into the signature as code. That works without any hosting, but Gmail removes built-in images from signatures, and they make the signature far larger. Gmail only accepts signatures up to 10,000 characters.

  • ·Photo. A square JPG or PNG, at least twice the size it shows at (160 by 160 pixels for the default 80 pixel photo).
  • ·Logo. A wide PNG or JPG. It shows at 120 pixels wide by default, so a file about 240 pixels wide stays sharp.
  • ·No SVG. Gmail and Outlook do not show SVG images in email. Save logos as PNG first.
  • ·Use https. Image links that start with http:// are blocked by some email apps.

Email signature layouts and options

  • ·Classic. Photo (or logo) on the left, a colored line, and your details on the right. The most common business layout.
  • ·Modern. Photo on the left with your name in the accent color and a line under it. The logo sits under the photo.
  • ·Stacked. Everything in one column, with the logo at the bottom. Good on phones, where wide signatures get squeezed.
  • ·Compact. Two or three short lines with no photo or logo. Good for replies, or when you want the smallest signature.

In the Style tab, the accent color is used for your company name, the divider line, the button, and the icons. Contact details can show with small icons, with bold labels like "Phone", or as plain text. Social profiles can show as icons in your accent color or each network's brand color, or as plain text links if you want a signature with no images.

Icons are images, and email apps cannot recolor an image, so icons come in 10 fixed colors. When you pick a custom accent color, the icons use the closest of the 10.

Why an email signature looks different in Outlook and other apps

Every email app shows HTML a little differently. These are the changes you are most likely to see, and what to do about them.

  • ·Round photos look square in classic Outlook. Outlook for Windows ignores rounded corners set in HTML. Upload your photo instead of linking to it, and the tool cuts the circle into the image itself, so it stays round.
  • ·Images do not show until the reader allows them. Classic Outlook and some other apps block images from the web until the reader clicks to download them. Your text and links still show, which is why the signature never puts your details inside an image.
  • ·The font changed. An email can only use fonts the reader has installed. That is why the font list only has common ones like Arial, Verdana, and Georgia. If a font is missing, the app uses a similar one.
  • ·Colors look different in dark mode. Some apps change text colors when the reader uses dark mode. A logo with a transparent background and dark text can disappear on a dark screen, so a logo with a white background is the safest choice.

The best test is to send an email to yourself and open it on your computer and your phone before you send it to anyone else.

Tools for your signature photo and logo

Frequently asked questions

How do I add this signature to Gmail?
Click Copy signature. In Gmail, open Settings, then See all settings. On the General tab, find Signature, click Create new, give it a name, and paste into the box. Choose it under Signature defaults, then scroll down and click Save Changes.
Why does my photo not show in Gmail?
Gmail removes images that are built into a pasted signature, which is what an uploaded image is. Use an image link instead: put the photo on your website or another site where anyone can open it, and paste its address in the Image link box. You can also paste the signature first and then add the photo with the image button in Gmail's signature editor.
Where can I host my signature photo or logo?
Anywhere that gives you a public link straight to the image file, such as your company website or a content management system. Open the link in a private browser window. If you see only the image, without a sign in page, it will work. Links from cloud drives often open a preview page instead of the image, so they usually do not work.
What size should my signature photo be?
The photo shows at 80 pixels wide by default, and you can set it from 48 to 120. Use a square image at least twice that size, such as 160 by 160 pixels, so it stays sharp on high resolution screens. Uploaded photos are cropped to a square and resized for you.
Is there a size limit for email signatures?
Gmail accepts signatures up to 10,000 characters, counting the HTML code. The tool shows the size of your signature under the copy button and warns you if it is over. Uploaded images add a lot of characters, so use image links to stay well under it.
Why does my signature look different in Outlook?
Outlook for Windows uses a different engine to show email and ignores some styles, most often rounded corners. The tool builds signatures with tables and simple styles that Outlook understands, but round photos only stay round in Outlook when you upload the photo, since the tool then cuts the circle into the image.
Where do the social media icons come from?
The icons are PNG images hosted on peartools.com, and email apps load them when your email is opened. They come in 10 colors plus each network's own brand color. If you would rather not have any images, choose Text links in the Style tab.
Can I use the same signature on my phone?
Phone mail apps, including the Gmail app, have their own signature setting that keeps only simple text. If you paste the signature there, you get your details without the layout or images. Emails you send from your computer still use the full signature.
Can I edit my signature later?
Yes. Your details and settings are saved in this browser, so they are still there when you come back on the same device. Change what you need, copy the signature again, and paste it over the old one in your email app.
Is my information uploaded anywhere?
No. The signature is built in your browser and your details are only saved on your own device. Uploaded images are processed on your device too. The only outside files are the social and contact icons, which load from peartools.com.

Social and contact icons are from Font Awesome Free, used under the CC BY 4.0 license. Brand names and logos belong to their owners.